Blackbaud Apple School Manager Sync

Keep Apple School Manager in Sync with Blackbaud

Userbus sends your Blackbaud data to Apple School Manager to keep Apple School Manager up to date. Userbus's sync can be run on demand any time of day from our convenient web portal. See more details below.

Data Synced to Apple School Manager

Record Type Fields
Locations
  • ID
  • Name
Courses
  • ID
  • Number
  • Name
  • Location
Classes
  • ID
  • Display name
  • Number
  • Course ID
  • Instructors (up to 3)
  • Location
Staff
  • ID
  • Number
  • First name
  • Middle name
  • Last name
  • Email address
  • SIS username
  • Password policy
  • Location
Students
  • ID
  • Number
  • First name
  • Middle name
  • Last name
  • Grade level
  • Email address
  • SIS username
  • Password policy
  • Location
Rosters
  • ID
  • Class
  • Student

Sync Times

The sync can run:

  • On demand at any time by logging in to Userbus's web portal and clicking the Run button. Apple typically processes the new data within a few minutes.
  • On a schedule that you can adjust in the web portal.

Monitoring, Maintenance, and Support

  • Userbus proactively monitors the sync to make sure your Blackbaud data continues being exported to Apple.
  • Error notifications are optionally sent to your email address.
  • Userbus updates the sync to ensure compatibility with Apple's and Blackbaud's specifications.

Settings

  • Password policy: Set the required password lengths for staff and students (4, 6, or 8).
  • Optional settings
    • Exclude non-teaching staff
    • Remap your Blackbaud locations to a single location. Example: Map Lower School, Middle School, and Upper School to <Your School Name>.
    • Map a custom Blackbaud field to teacher and staff person numbers in Apple School Manager.
    • Map Blackbaud student numbers to Apple School Manager person numbers. (Userbus's default is to map Blackbaud user IDs to Apple School Manager person numbers.)
    • Filter enrollments by the current date. For example, this removes first semester enrollments from Apple School Manager once the second semester starts.

Customization

We can customize the sync for you in various ways. For example, you can include other user types, such as users who only have the Coach role. We can also remap the field data we send according to your needs, pulling from custom fields or changing formatting.

If you need any customizations beyond what our included settings offer, let us know and let's discuss!